Meetings

2022 Agenda and Minutes

Business Papers and recordings in 2022.

2025 Agenda and Minutes

The Business Paper is the agenda and reports prepared by Council staff that give consideration to items being deliberated by Councillors at the meeting.

The Business Papers for each Council meeting and Council Committee meeting are published in the table below (under Agenda) at least three business days before the meeting. The outcome of the meeting is reported in the draft meeting minutes, which are usually adopted at the following Council or Committee meeting.

Council makes audio recordings of its Council and Committee meetings available on-demand below. Confidential sessions of Council or Committee meetings will not be recorded.

All recordings of Council or Committee meetings are subject to copyright under the Copyright Act 1968 and cannot be reused, reproduced, edited and/or shared in any way (including on social media) in any way without Council’s prior written consent. Council accepts no liability for any damage that may result from defamatory comments made by any person during the course of a meeting or for the release of any personal information about another individual without their consent during such a meeting.

Once Councillors have approved the Minutes of a Council meeting or Council Committee Meeting, they become the Adopted Minutes. The Adopted Minutes for this year can be found below.

To view the >>
>> 2023 Agenda and Adopted Minutes
>> 2022 Agenda and Adopted Minutes
>> 2021 Agenda and Adopted Minutes
>> 2020 Agenda and Adopted Minutes 
>> 2019 Agenda and Adopted Minutes

To view Adopted Minutes prior to 2019, please contact our Executive Office on (02) 6757 3222.

Agenda and Minutes

Business Papers from 2019

Speaking at Meetings

Meetings are open to the public with the exception of confidential matters.

Members of the public can address Council meetings on issues on the agenda for that meeting.

A public forum is held shortly after the commencement of every Council meeting so community members wishing to address the Council must be present at the Council Chambers and may speak for up to 3 minutes on any item included on the Agenda. Any items such as notes, photographs and any other documentation used during an address to Council will be required for Council’s records.

There is no other opportunity to address Council during the course of a Council meeting.

Open Public Forum

Council holds two open public forums per year, in March and September. 

The public forum provides an opportunity for community members to address Councillors on any issues or topics of interest or concern, relevant to the Moree Plains Shire. 

When submitting a statement, community members are requested to provide a complete statement and note if they intend on addressing Councillors in person.

Members of the community who intend on addressing Council in person at the public forum should review the following public forum guidelines:

1. Speakers must comply with Council’s Code of Meeting Practice (Public Forums) section 4, page 8 <https://www.mpsc.nsw.gov.au/index.php/hot-topics/docman/policies/167-code-of-meeting-practice/file>

2. If a speaker fails to observe a direction from the chairperson, the speaker will not be further heard.  

3. Each speaker is allowed three (3) minutes to address the Council.  

4. Speakers must not digress from the item on the agenda that they have applied to address the Council on.  

5. A Councillor may direct a question to a speaker, through the chairperson, and the time limit for the answer to a question is three (3) minutes. 

6. A speaker is under no obligation to answer a question put to them by a Councillor.  

7. A speaker cannot ask questions of the Council, Councillors or Council staff.  

8. Speakers must refrain from engaging in disorderly conduct, publicly alleging breaches of the Council’s Code of Conduct or making other potentially defamatory statements.  

9. Legal representatives acting on behalf of others are not permitted to speak unless they identify their status as a legal representative when applying to speak.  

10. Written, visual or audio material presented in support of a speaker’s address to the Council will form part of the minutes of the meeting and a copy must be provided to Council.   

Please note: The maximum time allocated to the public forum will be thirty (30) minutes however this may be extended by resolution of Council.

Community members addressing the public forum in person or through a written submission should be mindful that they are providing permission for Council to include their details in the Minutes of the Council Meeting and the Council Meeting will be recorded.

The conduct of the forum will be in accordance with Council’s usual requirements, including the Moree Plains Shire Council Code of Meeting Practice, the Local Government Act 1993 (NSW) and NSW Local Government (General) Regulations (2005).

Links: Council’s Code of Meeting Practice https://www.mpsc.nsw.gov.au/index.php/hot-topics/docman/policies/167-code-of-meeting-practice/file

Council recommends community members seeking to address Councillors in person should pre-register prior to the meeting and provide detailed information regarding their query. Alternatively, community members are invited to provide a written submission for the Councillors’ consideration, which will be read out by the General Manager and addressed by Councillors at the public forum. 

Code of Meeting Practice

The purpose of councils is to provide the community with effective local and democratic government. The power delegated to Moree Plains Shire Council and other councils throughout the State is derived from the Local Government Act 1993 and other Acts enacted by the parliament of NSW.

Before each Council meeting, a Business Paper is prepared which details the items that are to be presented to a Council meeting for consideration. A Councillor’s responsibility is to make decisions on these items as well as on all areas of policy and budget priorities, including the level and extent of services and works to be provided during the year.

Decisions are determined using the majority voting system in which each Councillor has one vote. If there are an equal number of votes, the Mayor has the casting vote.

Code of Meeting Practice Council meetings are governed by a Code of Meeting Practice. 

Meetings are open to the public with the exception of confidential matters.

Please be mindful Council meetings are recorded for the purposes of ensuring the accuracy of the minutes of the meeting.

Photographs are sometimes taken during the course of a Council meeting. Community members who do not wish to have their photograph taken, should inform Council staff prior to the commencement of the meeting.

Public Forum Public forums provide an opportunity for community members to address the Councillors on issues on the agenda for that meeting. A public forum is held shortly after the commencement of every Council meeting so community members wishing to address the Council must be present and may speak for three minutes on any agenda item included the Business Paper. Any items such as notes, photographs and any other documentation used during an address to Council will be required for Council’s records.

There is no other opportunity to address Council during the course of a Council meeting.